Registration

CONGRESS SECRETARIAT

GUARANT International
Na Pankráci 17
140 21 Prague 4
Czech Republic

Phone: +420 284 001 444
Fax: +420 284 001 448
E-mail: eecongress2016@guarant.cz

HOW TO REGISTER

To register for the Congress, please fill in the on-line Registration Form.

Please note that the on-line Registration Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all on-line forms.

Upon receipt of the registration form and the payment, a Letter of Confirmation will be sent to the participants. Please present the Letter of Confirmation at the Registration desk at the Congress venue to pick up your materials.

Early registration fees will only be confirmed if the registration form and the payment are received by the Congress Secretariat on March 21, 2016 at the latest.

Registration forms received after May 25, 2016 will not be accepted as pre-registration. Please do not send any registration forms or payments after that date. You will have the possibility to register in the Congress venue. The on-site registration will be available from June 1, 2016.

All participants will receive the Letter of Confirmation within three working days via e-mail or fax after the submission of their registration form.

VISA REQUIREMENTS

Invitation letters for visa purposes can only be sent to participants who have completed the registration process. Further information regarding visa requirements can be found here.

REGISTRATION FEES

Registration Fee Early Bird ends 21 March 2016 After 21 March 2016 * On-site registration
Delegates 875 EUR 1 075 EUR 1275 EUR
Exhibitor *** 550 EUR 750 EUR 850 EUR
Post-graduate students** 250 EUR 250 EUR 300 EUR
Students ** 50 EUR 50 EUR 75 EUR
Accompanying Persons 175 EUR 175 EUR 200 EUR

Registration fees include 21 % VAT.

* The online registration will close on 25th May 2016.
** Students must provide proof confirming their status, which can be sent by replying to the registration confirmation email you will receive upon completion of the process.
*** This option is only for companies exhibiting at 6th Eurasphalt & Eurobitume Congress. It is not possible to choose this registration fee through online registration form.

The registration fee for delegates includes:
  • Admission to all sessions including Opening and Closing Session
  • Congress bag including congress materials and USB stick
  • Admission to the exhibition and poster area
  • Coffee breaks and lunches
  • Ticket for Congress Dinner
The registration fee for students and post-graduate students includes:
  • Admission to all sessions including Opening and Closing Session
  • Congress bag including congress materials and USB stick
  • Admission to the exhibition and poster area
  • Coffee breaks and lunches
The registration fee for exhibitors includes:
  • Congress bag including congress materials
  • Admission to the exhibition and poster area
  • Coffee breaks and lunches
  • Ticket for Congress Dinner
The registration fee for Accompanying person includes:
  • Prague city tour on Wednesday 1st June 2016
  • Ticket for Congress Dinner

CANCELLATIONS AND REFUNDS

The Congress Secretariat must be notified in writing by e-mail (eecongress2016@guarant.cz) or fax (+420 284 001 448) about the cancellation of the registration. Telephone cancellation will not be accepted. The appropriate refunds will be made after the Congress.

The following cancellation conditions apply:

Cancellations received Refund
before April 11, 2016 full refund of the registration fee less 30 EUR handling fee
April 12, 2016 – May 3, 2016 50% of the registration fee
from May 4 ,2016 no refund
Name change (for groups only)

If you should be prevented from attending, you will be given the opportunity to send a colleague in your place. Name changes should be notified in writing to Congress Secretariat. A handling fee of 30EUR will be charged for each name change.

In case of a change in registration / accommodation / refunds caused by a mistake of a participant, GUARANT International reserves the right to charge 30 EUR as a handling fee.

METHODS OF PAYMENT

Registration fees must be paid in EUR by one of the following methods:

1. Credit Card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

2. Bank Transfer

Please note that payments by bank transfer will only be accepted by May 18, 2016. After this date only payments by credit cards will be accepted by using the Online Payment System.

Bank name
Ceskoslovenska obchodni banka
Bank address
Na Príkope 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC
CEKOCZPP
Account name
GUARANT International spol. s r. o.
Account number
478533893/0300
IBAN
CZ69 0300 0000 0004 7853 3893
Details of payment
201605...(ID number on the Letter of Confirmation)
Message for the recipient
participant's name

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.