Accommodation

WARNING

We would like to inform you that there is a company called Exhibition Housing Management (EHM), who has been contacting attendees of upcoming events in the past to assist with hotel reservations.
Please note that only GUARANT International, as the official E&E Congress Secretariat, is authorized to offer hotel reservation services for the E&E Delegates.
In case you are contacted by any other company or / unknown vendor by phone or e-mail, we urge all attendees neither to sign anything nor enter into any conversation with them or reply to any e-mail.

ACCOMMODATION

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the 6th Eurasphalt & Eurobitume Congress (E&E 2016) and will handle all related arrangements.

List of hotels

A number of hotels of various categories at reduced rates are available for participants of E&E congress. All hotels are located within reasonable distance from the Prague Congress Centre.

Map of the Hotels

Hotel

Price in EUR
SGL / DBL

Deposit
Required

Cancellation
Fee

Prague Congress Centre

Zone

Not categorized

Corinthia Hotel Prague

SOLD OUT

1 night

1 night

Located next to the PCC

Holiday Inn PCC

standard room

115 / 125

1 night

1 night

Connected with the PCC

Holiday Inn PCC

executive room

135 / 145

Ankora Apartments

99 / 99

1 night

1 night

1 stop by metro

Coronet

109 / 119

1 night

1 night

350 m / 4 min

Coronet

Non-Refundable Rate*

104 / 114

100%

Pre-Payment

100%

Cancellation

Novotel Praha Wenceslas Square

135 / 151

1 night

1 night

1 stop by metro

Panorama Hotel Prague

Pre/Post nights = 65 / 75 EUR

75 / 85

1 night

1 night

2 stops by metro

Rezidence Vyšehrad - NEW HOTEL

Business Suite

125 / 135

1 night

1 night

5 min

Rezidence Vyšehrad - NEW HOTEL

Executive Suite

155 / 165

1 night

1 night

5 min

Vyšehrad

84 / 89

1 night

1 night

550 m / 7 min

Jurys Inn Prague

105 / 120

1 night

1 night

4 stops by metro

Ankora

89 / 89

1 night

1 night

1 stop by metro

Ibis Prague Wenceslas Square

96 / 107

1 night

1 night

1 stop by metro

Inos

77 / 83

1 night

1 night

750 m / 12 min

Luník

85 / 85

1 night

1 night

1 stop by metro

Otar

66 / 69

1 night

1 night

1 stop by metro


All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

*) To benefit from non-refundable rates, immediate payment is required. 100% of the hotel reservation cost has to be covered while reservation is confirmed. Please note that the number of rooms within this category is often limited. No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.

Please note that price of accommodation is not included in the registration fees.

Group reservations
For group reservations please contact the Congress Secretariat at e-mail address eecongress2016@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

Sponsors and Exhibitors
All exhibitors are advised to book their hotel accommodation well in advance.
Please make your reservation through the Congress Secretariat via E-mail:eecongress2016@guarant.cz

How to make a hotel reservation
To make a hotel reservation, it is necessary to fill in the Online Accommodation Form

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.
All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation
Standard Rates
A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.
A one-night deposit must be paid until May 02, 2016.

Non-Refundable Rates
Immediate full pre-payment is required to guarantee the Non-Refundable reservations.
After the full payment is received, your hotel reservation will be confirmed by e-mail.

In case you share the room with another congress participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the congress. Please include this request as a note in your accommodation form.
 
Cancellations, changes and refunds
Please inform GUARANT International about any amendments or cancellations in writing by e-mail eecongress2016@guarant.cz or fax +420 284 001 448. Telephone amendments will not be accepted.
Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.
Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.
The Congress Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions
The following cancellation conditions apply to the cancellation of a hotel reservation:
Standard Rates
Cancellation before and on May 02, 2016 full refund (less 30 EUR handling fee)
Cancellation after May 02, 2016 one night cancellation fee
No show one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in hotel regular cancellation conditions for congresses apply (cancellation fee can be up to 100% of cancelled nights).
In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.
Change of the arrival date has to be announced to the Congress Secretariat no later than three days before your arrival, otherwise one-night cancellation fee will be charged.
For reservations with non-refundable rates different cancellation policy applies.
Non-Refundable Rates
Any reduction or cancellation 100% cancellation fee
No show 100% cancellation fee

No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.
Congress Secretariat will process all reservation requests by May 27, 2016 or at the registration desk on site.
Please note that for any refund we reserve the right to charge 30 EUR handling fee.

Methods of payment
Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit Card

For payments through the Online Payment Systemonly MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

2. Bank Transfer

Please note that payments by bank transfer will only be accepted by May 18, 2016. After this date only payments by credit cards will be accepted by using the Online Payment System.

Bank name
Ceskoslovenska obchodni banka
Bank address
Na Príkope 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC
CEKOCZPP
Account name
GUARANT International spol. s r. o.
Account number
478533893/0300
IBAN
CZ69 0300 0000 0004 7853 3893
Details of payment
201605...(ID number on the Letter of Confirmation)
Message for the recipient
participant's name

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.